How it works
When your payrun includes transaction fees, Apron posts them to your accounting software automatically alongside your supplier payments. The fee is included in the same batch payment, so the batch total matches the full amount that left your bank account — i.e. supplier payments plus the fee.
You can reconcile in a single step, the same way you would any other payrun.
Example: You pay three suppliers totalling £1,000 with a £10 transaction fee. The batch payment posted to your accounting software totals £1,010, matching the £1,010 bank feed line. Your accounting software should suggest the match automatically.
The fee invoice
Apron posts the fee as a separate invoice that's included in the batch payment. It looks like this:
Contact: Apron Transaction Fees (in QuickBooks, the contact name includes the currency, e.g. "Apron Transaction Fees (GBP)")
Reference number: Your payrun reference (e.g. "light4073"), so you can trace the fee back to the specific payrun
Account: A dedicated expense account called Processing fees to Apron, which Apron creates automatically the first time you run a payment with fees. In Xero this appears under your overheads; in QuickBooks it appears as a bank charges expense.
The fee invoice is marked as paid automatically as part of the batch payment.
Reviewing your fees
If you want to check what fees have been charged:
By payrun — Find the invoice under the Apron Transaction Fees contact and use the payrun reference to identify which payment run it relates to.
In aggregate — Filter the Processing fees to Apron account to see a history of all transaction fees across your payruns.
If a fee invoice doesn't sync or isn't marked as paid
In rare cases, a fee invoice may not sync to your accounting software, or it may not be marked as paid automatically. The same troubleshooting steps that apply to any Apron payment posting apply here.
For guidance, see Understand reconciliation for Apron payments or Fixing invoices that aren't automatically marked as paid.