Connecting your accounting software to Apron creates a seamless workflow between payments and bookkeeping, helping you to save time as bills and payments are synced and reconciled in real time.
Once your Apron account is synced with Xero or QuickBooks, transactions are automatically pushed to your ledger.
Supported accounting software
Apron currently syncs with:
Xero – Full integration with automatic reconciliation.
QuickBooks Online – Complete synchronisation and updates.
Coming soon – FreeAgent.
Benefits of connecting
Why connect your accounting software to your Apron account?
Automatic bill sync – Unpaid bills appear in Apron instantly.
Real-time updates – Bills sync automatically, no manual input needed.
Perfect reconciliation – Payments automatically update your books.
To connect your accounting software
From Settings:
Go to Settings, Company Settings, then Accounting app
Click Connect and choose your platform.
Enter your login details to authorise.
From the Bills section:
Click +New Payment in the Bills section.
Select Connect Accounting App
Enter your login details to authorise.
What gets synced
From accounting software to Apron:
All unpaid bills and invoices.
Supplier contact details.
Payment terms and due dates.
Invoice references and amounts.
From Apron to accounting software:
Transaction records for reconciliation.
Payment confirmations and dates.
Bill status updates (marking as paid).
New bank accounts for payment methods.
Managing your connection
You can manage the connection with your accounting software from your Company Settings, or in some cases, the Home screen.
Refresh – Manually sync the latest data anytime (available under Settings > Company settings > Accounting App section).
Restore – Fix connection issues from your Home screen (Note: only the person with Admin or Owner permission can restore the connection).
Note: If you want to disconnect Apron from QuickBooks or Xero so you can connect a different Xero or QuickBooks account instead, you need to create a new company in Apron and link it to the new account instead. To disconnect the original account from Xero or QuickBooks, please contact support via chat or at [email protected], and then a new company can be created, which can be linked to the new Xero/QBO account.
The data from the first company remains safely within its own dedicated company in Apron. The new connection will not affect it in any way. All data from the second company will be stored in its newly created, separate company in Apron.
Troubleshooting connections
When things go wrong, here’s what to do.
If the connection between Apron and your accounting software is lost:
Check if your accounting software password has changed.
Verify that your software subscription is active.
Click Restore connection
Contact support if the problem persists.
Check if you still have the right permissions to manage the connection in your accounting software.
The connection owner
Each company has one accounting app connection owner, the person who originally connected the Xero or QuickBooks account. Only this person can restore the connection, either by clicking the Restore connection prompt in the Inbox section or via Settings > Company settings > Accounting app > Restore connection.
Potential issues:
Can’t restore because the button is greyed out or the company shows as already connected - to resolve it, scroll down on the authorisation screen and click Continue with X organisations. This will restore the connection between Apron and your accounting software across all companies where you are the connection owner.
The connection owner is not available - in this case, please contact our support team via chat or at [email protected] and we'll reset the connection owner on your behalf so you can get back up and running.
Getting help
Need help syncing Apron with your accounting software? Contact our support team via chat or by email (at [email protected]). We'll help you get connected so that you can make the most of your Apron experience.