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Link your accounting software

Learn how to connect your Xero or QuickBooks account to Apron for seamless integration and automatic reconciliation.

Marek Liszka avatar
Written by Marek Liszka
Updated over a week ago

Connecting your accounting software to Apron creates a seamless workflow between payments and bookkeeping, helping you to save time as bills and payments are synced and reconciled in real time.

Once your Apron account is synced with Xero or QuickBooks, transactions are automatically pushed to your ledger.

Supported accounting software

Apron currently syncs with:

  • Xero – Full integration with automatic reconciliation.

  • QuickBooks Online – Complete synchronisation and updates.

  • Coming soon – Sage, FreeAgent, and other popular platforms.

Benefits of connecting

Why connect your accounting software to your Apron account?

  • Automatic bill sync – Unpaid bills appear in Apron instantly.

  • Real-time updates – Bills sync automatically, no manual input needed.

  • Perfect reconciliation – Payments automatically update your books.

To connect your accounting software

  1. From Settings:

    • Go to Settings, then Accounting app

    • Click Connect and choose your platform.

    • Enter your login details to authorise.

  2. From the Bill pay section:

    • Click +New Payment in the Bill Pay section.

    • Select Connect Accounting App

    • Enter your login details to authorise.

What gets synced

From accounting software to Apron:

  • All unpaid bills and invoices.

  • Supplier contact details and bank information.

  • Payment terms and due dates.

  • Invoice references and amounts.

From Apron to accounting software:

  • Transaction records for reconciliation.

  • Payment confirmations and dates.

  • Bill status updates (marking as paid).

  • New bank accounts for payment methods.

Managing your connection

You can manage the connection with your accounting software from your Settings, or in some cases, the Home screen.

  • Refresh – Manually sync the latest data anytime (available under Settings > Accounting App section).

  • Restore – Fix connection issues from your Home screen.

Note: If you would like to disconnect Apron from Xero/QuickBooks, please contact our support team via chat or by email (at [email protected]). Remember that disconnecting a company from the accounting/bookkeeping software removes all history within Apron, including paid transactions and pending payruns

Troubleshooting connections

When things go wrong, here’s what to do.

If the connection between Apron and your accounting software is lost:

  • Check if your accounting software password has changed.

  • Verify that your software subscription is active.

  • Click Restore connection

  • Contact support if the problem persists.

Getting help

Need help syncing Apron with your accounting software? Contact our support team via chat or by email (at [email protected]). We'll help you get connected so that you can make the most of your Apron experience.

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