Connecting your accounting software to Apron creates a seamless workflow between payments and bookkeeping, helping you to save time as bills and payments are synced and reconciled in real time.
Once your Apron account is synced with Xero or QuickBooks, transactions are automatically pushed to your ledger.
Supported accounting software
Apron currently syncs with:
Xero – Full integration with automatic reconciliation
QuickBooks Online – Complete synchronisation and updates
Coming soon – FreeAgent
Benefits of connecting
Why connect your accounting software to your Apron account?
Automatic bill sync – Unpaid bills appear in Apron instantly.
Real-time updates – Bills sync automatically, no manual input needed.
Perfect reconciliation – Payments automatically update your books.
To connect your accounting software
From Settings:
Go to Settings, Company settings, then Accounting app
Click Connect and choose your platform.
Enter your login details to authorise.
From the Bills section:
Click +New Payment in the Bills section.
Select Connect Accounting App
Enter your login details to authorise.
What gets synced
From accounting software to Apron:
All unpaid bills and invoices.
Supplier contact details.
Payment terms and due dates.
Invoice references and amounts.
From Apron to accounting software:
Transaction records for reconciliation.
Payment confirmations and dates.
Bill status updates (marking as paid).
New bank accounts for payment methods.
Managing your connection
You can manage the connection with your accounting software from your Company settings, or in some cases, the Home screen.
Refresh – Manually sync the latest data anytime (available under Settings > Company settings > Accounting app).
Disconnect – Pause the connection at any time from Settings > Company settings > Accounting app > Disconnect. You'll be asked to confirm: disconnecting stops all further data synchronisation, but any bills, contacts, categories and tax rates already synced will stay visible in Apron. You can reconnect whenever you're ready.
Restore – Fix connection issues from your Home screen (Note: only the person with Admin or Owner permission can restore the connection).
Good to know: Disconnecting pauses synchronisation, but it doesn't free up your company to link a different Xero or QuickBooks account. If that's what you're after, here's how to do it:
Setting up a new connection for a new set of books – Create a new Apron company (you can reuse the same name with a small variation) and connect your new Xero or QuickBooks account there. Your existing company and all its data stay exactly as they are. Note: if you have active Apron Cards, these will need to be set up again for the new company, so a full disconnect (below) may suit you better.
Swapping the connected account on your existing company – This means fully removing the current integration, which will delete pending pay runs, connected payment accounts and cards, and all previously synced data (contacts, categories, tax rates and more). This is also the better option if you have active Apron Cards you'd like to keep using without setting them up again. As this can't be undone, get in touch with our support team, and they’ll guide you through it.
Troubleshooting connections
When things go wrong, here’s what to do.
If the connection between Apron and your accounting software is lost:
Check if your accounting software password has changed.
Verify that your software subscription is active.
Click Restore connection.
Contact support if the problem persists.
Check if you still have the right permissions to manage the connection in your accounting software.
Restoring the connection
Any member with an Owner or Admin role can restore the connection, either by clicking the Restore connection prompt in the Inbox section or via Settings > Company settings > Accounting app > Restore connection.
Potential issues:
Can’t restore because the button is greyed out or the company shows as already connected - to resolve it, scroll down on the authorisation screen and click Continue with X organisations. This will restore the connection between Apron and your accounting software across all companies where you are the connection owner.
Getting help
Need help syncing Apron with your accounting software? Contact our support team via chat or by email (at [email protected]). We'll help you get connected so that you can make the most of your Apron experience.