The Apron mobile app makes it easy to capture purchase documents wherever you are. You can upload invoices, receipts, and request reimbursements for personal expenses, with all documents appearing instantly in your desktop portal.
Downloading and logging in
Download the app from Google Play or the App Store and log in using your existing Apron account credentials. When you open the app for the first time, you'll create a 6-digit passcode for secure access. This passcode will be used for future logins to keep your account protected.
If you're part of multiple companies on Apron, you can choose which company to upload documents for by tapping the company name at the top of the Home screen.
App sections overview
The mobile app includes three main sections:
Home – View your latest uploaded documents and add new ones using the '+' button.
Cards – Your central hub for managing Apron Card and related transactions.
Settings – Manage your account details, contact our Support team, and configure photo saving preferences.
Uploading documents
Tap the + button on the Home screen to start uploading. Choose between Capture receipts for business expenses or Request reimbursement for personal expenses that need reimbursing.
You can upload by taking a photo directly through the app, or by selecting existing images from your device's gallery or files.
For multiple photos or long receipts that require several shots:
Tap +Add more when taking photos through the app.
Select multiple images when uploading from your gallery.
Add descriptions to your documents if needed. This helps with processing and categorisation.
Expense Categorization
Once the document is uploaded, you can add a Category and Tracking Categories (if your company is connected to Xero), or Locations and Classes (if your company is connected to QuickBooks).
Similar to the Description field, these fields are optional.
If your company is not connected to accounting software, you will need to set up the categories first. Once the categories are set up, they will appear during document upload, and you can select them as needed.
Learn more about setting up categories in our article: Set up categories and tax rates
Note: We will only show the Tracking Categories, Locations and Classes if they are used in Xero or QuickBooks. If the categories are not set up, only the description field will be visible
Processing uploaded documents
All documents uploaded via the mobile app appear in the desktop version of Apron. From here, you or your team can:
Review and categorise documents.
Process documents further for accounting purposes
Publish them to your linked QuickBooks or Xero account
Process payments to suppliers.
Note: The Apron mobile app focuses solely on document capture, whilst the desktop platform handles the complete processing workflow.