The Apron mobile app makes it easy to capture purchase documents wherever you are. You can upload invoices, receipts, and request reimbursements for personal expenses, with all documents appearing instantly in your desktop portal.
Downloading and logging in
Download the app from Google Play or the App Store.
To log in, enter your email address and the one-time code sent to your inbox.
When you open the app for the first time, you'll create a 6-digit passcode for quick access. You can also enable biometrics (Face ID, Touch ID, or fingerprint) if your device supports it.
If you forget your passcode, tap Forgot passcode? in the app. You may be prompted to reset it directly, or to contact our support team who'll help with the reset.
If you're part of multiple companies on Apron, you can choose which company to upload documents for by tapping the company name at the top of the Home screen.
App sections overview
The mobile app includes three main sections:
Home – View your latest uploaded documents and add new ones using the + button.
Cards – Your central hub for managing Apron Card and related transactions.
Settings – Manage your account details, contact our support team, and configure photo saving preferences.
Uploading documents
Tap the + button on the Home screen to start uploading. Choose between Capture receipts for business expenses or Request reimbursement for personal expenses that need reimbursing.
You can upload by taking a photo directly through the app, or by selecting existing images from your device's gallery or files.
For multiple photos or long receipts that require several shots:
Tap +Add more when taking photos through the app.
Select multiple images when uploading from your gallery.
Add descriptions to your documents if needed. This helps with processing and categorisation.
You can also upload documents directly from any app on your phone using the share function. Open a file in your email, photo gallery, or cloud storage, tap Share, and select Apron. Find more details in our article: Share to Apron on mobile.
Expense categorisation
Once the document is uploaded, you can add a Category and Tracking Categories (if your company is connected to Xero), or Locations and Classes (if your company is connected to QuickBooks).
Similar to the Description field, these fields are optional.
If your company is not connected to accounting software, you'll need to set up the categories first. Once they're set up, they'll appear during document upload and you can select them as needed.
Learn more about setting up categories in our article: Set up categories and tax rates
Note: Tracking Categories, Locations, and Classes only appear if they're already in use in Xero or QuickBooks. If they're not set up, only the description field will be visible.
Managing uploaded documents
You can edit document details directly from the mobile app:
Go to the Receipts section
Tap on any document you've uploaded
Update the description, category, location, classes, or reimbursement status — or delete the document completely
This works for all documents, whether you uploaded them via mobile, email, WhatsApp, or any other method.
Note: To edit tax rates, amounts, or line items, you'll need to use the desktop version. If the document's already published or marked as paid, you won't be able to edit or delete it.