The Apron mobile app makes it easy to capture purchase documents wherever you are. You can upload invoices and receipts, request reimbursements, and log mileage claims, with everything appearing instantly in your desktop portal.
Downloading and logging in
Download the app from Google Play or the App Store.
To log in, enter your email address and the one-time code sent to your inbox.
When you open the app for the first time, you'll create a 6-digit passcode for quick access. You can also enable biometrics (Face ID, Touch ID, or fingerprint) if your device supports it.
If you forget your passcode, tap Forgot passcode? in the app. You may be prompted to reset it directly or to contact our support team, who'll help with the reset.
If you're part of multiple companies on Apron, you can switch which company you're viewing by tapping the company name at the top of the Home screen. This switches your whole view — cards, transactions, reimbursements, and any documents you upload will all be for the selected company.
App sections overview
The mobile app has four main sections, accessible from the bottom navigation:
Home – View your wallet balance and top it up, plus your recent Transactions, Reimbursements, and Documents, each showing your most recent items with a See all option to view the full list. This includes items uploaded from the desktop, too, not just from the app. Tap the + button to add new documents
Cards – View your existing cards, tap into any card to see its details, and create new cards
Payments – Pay bills and make one-off payments. This is currently available to a growing number of customers, with wider access on the way
Rewards – Track your Apron Rewards points balance, redeem points, and see your points history
Tap your profile icon in the top-right corner to view your account settings, including your email address, Save photos to Gallery preference, Contact support, legal information such as Terms and conditions and Privacy policy, and the option to log out.
View your spending with Insights
On the Home screen, tap your Spent this month summary to open Insights.
From here, you can:
Switch between Month, Quarter, and Year views
See your total spend as a graph broken down over time
Filter the breakdown by cardholder, merchant, or category
This gives you a quick way to see where company card spending is going without needing to open the desktop version.
Managing your Apron Card
From the Cards section, you can view your existing cards and tap into any card to see its details. You can also create new cards from here.
Making payments on mobile
Note: Payments on mobile are currently available to a growing number of customers, with wider access on the way.
From the Payments section, you can make a New payment to a contact, either against an existing bill or as a one-off payment.
For batch payments and payroll, use the desktop version.
Apron Rewards on mobile
From the Rewards section, you can see your points balance, view your points history, and redeem points for rewards. Learn more in our article: How to redeem your rewards.
Uploading documents
Tap the + button on the Home screen to start. You'll see two options:
Capture receipts – for business expenses
Request reimbursement – for personal expenses that need reimbursing. Choose between:
Out-of-pocket – for a specific purchase
Mileage – for business travel in your own vehicle, calculated using your company's mileage rate
For receipts and out-of-pocket expenses, you can upload by taking a photo directly through the app, or by selecting existing images from your device's gallery or files.
For multiple photos or long receipts that require several shots:
Tap +Add more when taking photos through the app
Select multiple images when uploading from your gallery
Add descriptions to your documents if needed. This helps with processing and categorisation.
You can also upload documents directly from any app on your phone using the share function. Open a file in your email, photo gallery, or cloud storage, tap Share, and select Apron. Find more details in our article: Share to Apron on mobile.
For the full reimbursement request flow, including how amounts are extracted and submitted, see Submit a reimbursement request. For mileage, see Submit a mileage claim.
Categorising your documents
Once a document is uploaded, you can add a Description and Category, along with Tracking categories (if your company is connected to Xero) or Locations and Classes (if your company is connected to QuickBooks).
These fields are optional by default, but your company may have set some as mandatory. If so, you'll see them marked as required, and the document will show as Missing details until they're filled in. Learn more in Set up a submission policy for Apron Card transactions or Set up a submission policy for reimbursements and mileage claims, depending on the document type.
If your company isn't connected to accounting software, you'll need to set up categories first. Once they're set up, they'll appear during document upload, and you can select them as needed.
Learn more about setting up categories in our article: Set up categories and tax rates.
Note: Tracking categories, locations, and classes only appear if they're already in use in Xero or QuickBooks. If they're not set up, only the description field will be visible.
Managing uploaded documents
You can edit document details directly from the mobile app:
From the Home screen, find the document under Transactions, Reimbursements, or Documents — tap See all if it's not in the recent list
Tap on the document you want to update
Update the description, category, location, classes, or reimbursement status — or delete the document completely
This works for all documents, whether you uploaded them via mobile, email, WhatsApp, or any other method.
Note: To edit tax rates, amounts, or line items, you'll need to use the desktop version. If the document's already published or marked as paid, you won't be able to edit or delete it.