Keep track of your business expenses by linking receipts to your Apron Card transactions. Whether you're using the mobile app or desktop, managing receipts is straightforward and helps maintain accurate records.
Upload receipts via the mobile app
The quickest way to capture receipts is through your mobile app.
Take a photo of your receipt immediately after purchase. Tap on the transaction and choose the Add receipt option
You can also tap on the + button and choose the Capture receipts option to open the camera. The app automatically matches receipts to transactions based on amount and date
Upload receipts from your camera roll if you've already taken photos
Upload receipts via desktop
On desktop, go to the Expenses > Card transactions section to see all your card transactions and their receipt statuses:
Click on any transaction with a Missing receipt status
Upload your receipt document
Check what files we accept here: Find supported file types and formats
Upload receipts by forwarding to your dedicated Apron email address
You can also forward your receipt via email to Apron. This can be helpful when you receive your electronic receipt via email (i.e. monthly invoice for subscription charge). Once received, we capture details of the receipt and match it with the transaction automatically.
To find your direct email, open Apron on desktop, go to Company settings > Members. You will see your direct email address next to your name
Copy this email and forward your receipts here
Learn more: Forward bills by email in one step
Handle missing receipts
If you don't have a receipt or you've lost it:
Mark the transaction as No receipt. This updates the status and removes it from your missing receipts list
Receipt already uploaded but not matched
Sometimes Apron can make mistakes when capturing data from your receipts.
If you uploaded a receipt but the transaction is still in a ‘Missing’ receipt state, simply select Already uploaded.
Stay on top of missing receipts
We'll help you remember to upload receipts through:
Banner notifications on your mobile app home screen
Weekly push notifications and emails
A clear overview in the Expenses > Card transactions section showing all receipt statuses. You can use the Receipt filter to view only those transactions with the missing/no receipt status
Fix incorrect receipt attachments
Made a mistake? You can easily correct receipt attachments on the desktop version of Apron.
Go to Expenses > Card transactions. Click on the transaction you want to update and choose between:
Unmatch – Keeps the document in your Inbox section but removes the link to this transaction, so you can attach a different receipt instead
Delete – Removes the document from Apron completely, allowing you to upload the correct receipt
Upload another – Allows you to upload additional receipts for the transaction
If the receipt has already been published to your accounting software, it won’t be possible to remove it from the transaction, but you can always upload another receipt.
Where uploaded receipts appear
All receipts uploaded through the mobile app and the Expenses section on our desktop version automatically appear in your desktop Inbox section alongside other documents, making it easy for you to find everything in one place.
Tip: Keep your receipt records accurate to make expense tracking, tax preparation, and financial record-keeping easier for your business.