Forward your invoices via email, and we'll take care of the data extraction for you.
Every company that uses Apron gets a unique email address for receiving bills and sales invoices. To find yours:
Go to the Settings – Direct emails section in your account. Here you can find:
Personal direct email – A personal email for each team member that allows them to forward documents into Apron whilst giving others full visibility on who uploaded it.
Purchase direct email – An email address your suppliers can CC when sending invoices to you, so that documents appear in Apron.
Sales direct email – Use this email address to send sales invoices you've created directly to Apron.
Forward any bills or invoices to the personal, purchase or sales direct email.
What you can send
Supplier invoices from vendors
Utility bills (electricity, gas, water)
Service receipts from contractors
Expense receipts for business purchases
Any financial document that needs to be paid
When you email us a bill, our system automatically detects it and our AI reads through the document to extract key details including amounts, dates, and supplier information. The processed bill then appears in your Bills section, where you can review and edit it before paying.
You can also set up an auto-forwarding rule to automatically forward documents. For more on this, see our article: Set up Gmail auto-forwarding rules.
Email tips
Keep the original email subject line, as this helps us track things better. Don't modify the attachment – forward the original document. One bill per email works best for accuracy. Feel free to add notes in the email body.
When uploading receipts that require reimbursement, include ‘Reimbursement request’, 'Paid personally' or 'personal expense' as a note in the body of the email.