There are several ways to add and upload invoices to and within Apron:
Directly in Apron – You can upload documents directly in Apron under the Bills and Inbox sections. Find more details in our article: Upload bills with drag-and-drop.
Email forwarding – Upload documents to Apron by email. Every Apron user has a personalised forwarding address they can use to get documents into Apron. Each company has a direct email for uploading purchase and sales documents. Find more details in our article: Forward bills by email in one step.
Using the Apron mobile app – Our mobile app offers a simple way of uploading documents to Apron. Download the Apron app on your iOS or Android device, log in, then snap photos or upload from your camera roll. Read more about using our app in this article: Set up and use the Apron mobile app.
Share to Apron – Upload documents directly from any app on your phone using the share function. Open a file in your email, photo gallery, or cloud storage, tap Share, and select Apron. Find more details in our article: Share to Apron on mobile.
Uploading via WhatsApp – Another convenient way of uploading documents is by using WhatsApp. Simply add your WhatsApp number to your Apron profile and send documents directly to our business account. Find out more in our article: Send your bills via WhatsApp.
Keep in mind that WhatsApp can only be connected to one Apron company account. For those with multiple accounts looking to upload on the go, we recommend the mobile app.
Where to find uploads
All uploaded documents can be found under the Bills and Inbox sections.
By default, you'll see one section called Inbox, which contains your purchase documents. If you'd like to process sales documents as well, go to Settings > Company settings > Advanced bookkeeping and toggle on Enable sales. Once done, the Inbox section will be divided into Purchases (showing all purchase documents) and Sales (showing all sales documents).
All documents uploaded via mobile app or WhatsApp appear under the Inbox section. If Sales are enabled (and Inbox is divided into Purchases and Sales), all documents uploaded via the mobile app land under the Purchases section.
If Sales are enabled, you can move a document to another section by clicking on the three dots next to it and choosing Move to Sales or Move to Purchases.
To process a bill for payment, review and confirm its details directly from the Bills section. If you'd like to publish a document to your accounting software or export it, review it from the Inbox section.