Not every transaction has a receipt — TfL, parking, lost paper receipts, small cash purchases. In Apron you can mark these as No document and still publish them to your accounting software.
Mark a transaction as "No document"
On the web
1. Open Missing documents, or open the Card transactions tab in Expenses.
2. Click the transaction to open its details.
3. Mark transaction as No document.
4. In What was this transaction for?, add a description, category, and any tracking categories — all optional.
5.Submit
The transaction is marked No document — it's no longer outstanding, and an item appears in your Inbox ready to publish.
On mobile
The flow is the same — tap the transaction from My tasks on the Home screen or your Card transactions list, tap Mark as no document, fill the same fields, and tap Save.
Publish it from your Inbox
"No document" items sit in your Inbox alongside regular uploaded receipts, marked with a small icon so you can tell them apart.
The date, amount, description, category, and location are pre-filled from the transaction, and the Reference is set to "No document" so you can spot it later in your accounting software.
The transaction posts to Xero or QuickBooks without an attachment, using your company's default publishing type — Bill, Spend Money, or Expense. You can change this in settings — see Choose expense vs spend money options.
What's next
- Understand missing documents — the different statuses a transaction can have
- Upload a missing document — when you do have a receipt
- Choose expense vs spend money options — change your default publishing type