Proper due date management ensures your bills are organised effectively and payments are made on time. You have several options for handling due dates automatically.
Automatic due date recognition
Apron automatically recognises and extracts due dates when they're clearly specified in uploaded documents. This works for most standard invoice formats, bills with clear date formatting, and documents with explicit payment terms.
When a due date is found, it's automatically populated in the due date field, ready for review and processing.
Default due date rules
For bills without specified due dates, you can configure default rules to ensure consistency:
Go to Settings > Advanced Bookkeeping and select Purchases or Sales defaults
Click Set due date and configure your preferred default (such as 30 days after the issue date).
Confirm your selection to apply this rule to all future documents without specified due dates.
Contact-specific due date rules
You can override the default settings for specific suppliers or customers using contact rules.
Go to Contacts and select the relevant contact, then go to Supplier Rules or Customer Rules, depending on your relationship, and finally set a specific due date calculation that will apply only to documents from this contact.
This is particularly useful for:
Suppliers with unique payment terms.
Preferred customers with special arrangements.
Contacts with non-standard billing cycles.
Receipt handling
For receipts and other paid documents, Apron automatically sets the due date to match the issue date unless the document specifies otherwise. This ensures that receipts are properly categorised as paid transactions in your accounting workflow.