Two-Factor Authentication (2FA) adds an extra layer of security to your Apron account by requiring a code from your phone in addition to your password. 2FA can help to stop bad actors and criminals from accessing your account.
Two-Factor Authentication explained
2FA requires two things in order for you to be able to access your account:
Something you know – Your password.
Something you have – Your phone with an authenticator app.
Result – Much stronger security, even if someone steals your password.
Before you start
You'll need a smartphone with an authenticator app (these are free and easy to download)
Popular options include Google Authenticator, Microsoft Authenticator, or Authy.
Make sure you have your current password ready.
2FA only works with password login (not email codes).
To enable 2FA
Click on your profile (initials in bottom-left corner).
Select Personal settings
Go to Login and security
Click the yellow Setup button under Two-Factor Authentication
If you don't have a password set up
You'll be prompted to create one first.
Enter a password (minimum 10 characters).
Confirm your password.
Click Save
Continue with 2FA setup.
Setting up the authenticator
Scan QR code with your authenticator app, or
Manually enter the provided code if you can't scan it.
Your app will start showing 6-digit codes that change every 30 seconds.
Enter the current code in Apron's Step 2 field.
Click Continue
Completing setup
You'll see confirmation that 2FA is now enabled.
Your authenticator app will continue generating codes whenever it’s opened.
What happens after enabling 2FA
Every login requires your password plus the authenticator code.
Works with all login methods – Even if you use Google or accounting software login, you'll need Apron's 2FA code.
Backup access – Contact support if you lose access to your authenticator.
Authenticator app recommendations
Google Authenticator:
Simple and reliable.
Available for iOS and Android.
Backup codes for device changes.
Microsoft Authenticator:
Advanced features like push notifications.
Cloud backup for easy device switching.
Multi-account management.
Authy:
Multi-device sync.
Cloud backup with encryption.
Desktop apps available.
Important security notes
Keep backup codes safe – Some apps provide backup codes for emergencies.
Don't share screenshots – Never share QR codes or setup screens.
Update apps regularly – Keep authenticator apps updated.
Secure your phone – Use screen lock on your phone.
If you lose access to your authenticator
Contact [email protected] immediately.
Send our team your email address and a selfie holding your ID.
Our team will help restore access to your account.
Set up 2FA again with a new device/app.
We care about your data privacy. Your selfie will be permanently deleted once verification is complete.
Enforced 2FA
Your company Admin might require all team members to use 2FA. If so you:
Will receive email notification if this becomes mandatory.
Must switch to password login if using email codes.
Can't disable 2FA while enforcement is active.
Can ask your Admin for help if you have setup issues.
Benefits of using 2FA
Enhanced security – Dramatically reduces the risk of unauthorised access.
Regulatory compliance – Meets security requirements for financial data.
Peace of mind – Know your account is protected even if your password is compromised.
Industry standard – Expected security practice for financial software.
Troubleshooting 2FA
Codes not working – Check time sync on your phone.
Can't scan QR code – Use manual entry option.
Lost phone – Contact support for account recovery.
App deleted – Need to set up 2FA again from scratch.
Enabling 2FA is one of the most important steps you can take to secure your Apron account and protect your financial data.
Enforcing 2FA as an Admin or Owner
If you’re an Admin or an Owner, you can enforce the 2FA option for all members under the Settings > Members section by toggling on the option Require all members to use two-factor authentication. This can help to protect you, them, and your business against harm.