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Can I publish a document as an ‘Expense’ to QuickBooks?
Can I publish a document as an ‘Expense’ to QuickBooks?

Check how to publish a document as an Expense in your QuickBooks account

Marianna avatar
Written by Marianna
Updated this week

Yes, you can easily publish a selected document or all the documents under your Purchases tab as ‘Expenses’ into QuickBooks. Check how to do that below:

Publishing a selected document as an ‘Expense’:

  1. Open the company’s view, navigate to the Bookkeeping tab and open the Purchases section.

  2. In the ‘Inbox’ click on the selected document and scroll down to the QuickBooks preferences section (visible on the right-hand side, next to the document).

  3. Click on ‘Publish as’ and select ‘Expense’.

Publishing all purchase documents as ‘Expenses’:

  1. Open the company’s view and navigate to the Settings tab.

  2. Access the ‘Advanced bookkeeping’ section and open the ‘Purchases defaults’.

  3. Click on ‘Edit’ under the Default QuickBooks preferences.

  4. Under ‘Publish as’ select ‘Expense’.

Note: this action doesn’t affect the documents that were uploaded into Apron before you made the change - i.e. the new settings only apply to documents uploaded from now on.

If you have a linked Xero account at Apron, you can publish documents as ‘Spend money’. Learn how to do that here: Can I publish a document as ‘Spend money’ to Xero?.

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