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Learn how to use Invoice capture

Get familiar with Invoice capture's core features and how it automatically extracts key details from your business documents.

Marianna avatar
Written by Marianna
Updated over a week ago

Invoice capture (Apron capture) automatically extracts key details from documents like bills, personal expenses, and sales invoices. It's designed to streamline document processing by eliminating manual data entry while ensuring a high level of accuracy across your bookkeeping workflow.

The system works by automatically reading:

  • Supplier or customer details

  • Reference numbers

  • Issue and due dates

  • Tax amounts, line items, and total amounts

Whether you're processing supplier bills, customer invoices, or employee receipts, Apron capture helps you to save time without compromising on control or accuracy.

How invoice capture works

Once you're set up, capturing documents follows a simple four-step process:

  1. Upload your document – Take a photo or upload via WhatsApp, email, the Apron mobile app, or drag-and-drop directly into the platform.

  2. Automatic data extraction – Apron immediately extracts all of the key details from your document using advanced recognition technology.

  3. Review and edit – Check the extracted data and make any necessary adjustments to ensure everything's accurate.

  4. Publish or export – Send documents to your accounting software or export them for use with other systems.

Once a purchase document is published or marked as 'Ready to export,' it'll appear with a ‘Pay’ status in your Bill pay section, where you can process payments to suppliers.

Getting started

To begin using invoice capture, go to the Bookkeeping section – either Purchases or Sales – after creating your account or adding a new client. Click the Get started button to begin the setup process, then choose whether you'd like to connect your accounting app (Xero or QuickBooks) or use Invoice capture as a standalone solution.

If you connect your accounting software, you'll benefit from automatic syncing of contacts, categories, and tax rates, plus the ability to publish documents directly to your accounting platform with seamless reconciliation between systems.

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