The way billing works at Apron changed on 1st June 2025. Here's a clear breakdown of what's changed and why.
You're still in control – what's changed (and what hasn't)
We've added more flexibility around billing, but we understand it might feel like a change to your control. Let's clear that up.
The key thing to know: If you're only using Capture, nothing's changed. Your practice will still be billed as before, and your clients won't be billed.
What's new
When you add a new client:
They're added to your Practice (Capture) plan – billed to your practice, just like before.
They're also assigned the Go plan – this is free by default and only becomes billable if payments are used.
By default:
If payments are used, the Go plan is set to be billed to the client.
This doesn't mean that clients are now billed automatically.
Please note – Clients are never billed automatically for anything unless payment tools are used. You can change who pays for Go plan overages from your Practice Hub.
What about existing clients?
Clients previously on the Starter plan are on this new default setup only if they've never used payments. In this case:
Their Capture usage continues to be billed to your practice.
The Go plan is set to client billing by default – but just like with new clients, this doesn't mean that those clients will be billed. It remains free and inactive unless payments are used.
If payments have already been used, the new default does not apply, and their billing setup remains unchanged.
So whilst the setup has changed to give you more flexibility, nothing will be billed without action from those involved. You stay fully in control of who pays for what.
How plans work now
There are two separate parts to Apron billing:
Practice (Capture) plan – £5/month per client
Always billed to your practice. This gives access to:
Practice hub for managing clients
Document collection and capture
Approvals and bookkeeping tools
This is applied for every client you actively manage through Apron. It's capped at £199/month for up to 200 clients.
Please note – Clients added before 1st May 2025 who weren't using invoice capture are included for free.
Company plan – Go / Essential / Pro
Billed to your client by default (unless you choose to cover the costs). This gives them access to:
Bill pay
Payroll
Expense cards
Plan pricing:
Go – Free
Essential and Pro – Paid
Document and payment allowances
We've updated the allowances across our Capture and Company plans to make things clearer and fairer:
Capture
Starting at £5 and 250 documents per month per client, the Practice (Capture) plan gets even more affordable, with higher document allowances, based on your Books Club tier.
To move up a tier (New Partner, Silver, Gold, Platinum), simply use Apron with your clients to earn points.
Getting to the Gold tier in our new Books Club partner programme gives you 500 documents per client – the same as the previous allowance.
Apron Card
Apron Card is our very own expense card for small business and finance professionals. It makes managing expenses simple, and eliminates the need for receipt chasing and petty cash.
On the Go plan, your client can issue up to 10 Apron Card expense cards at no cost.
Upgrading to a paid plan unlocks unlimited Apron Card issuing for your client.
Supplier payments
The Go plan now includes 5 supplier payments per month (this used to be 0).
Payroll runs
On the Go plan, we've adjusted free payroll payments from 50 to 20 per month, based on real usage across most accounts.
If you need more, you can upgrade to a higher-tier plan. Alternatively, you can keep clients on the free Go plan and pay overages of £0.30 per additional payroll payment over 20.